Role
Tech & Automations
Now Hiring · Tech & Automations Specialist (Remote)
For builders who've actually shipped systems — GoHighLevel, n8n, Zapier, and Claude-powered AI agents. You'll run the stack near-solo at first, set the standards, and build the systems the whole company scales on.
The Real Stuff
No inherited tangle of workflows, no committee. The chance to architect the operating system of a clinical health brand — and watch it move the numbers.
You design the GHL pipelines, the n8n/Make/Zapier orchestration, and the AI-agent layer that runs the business — and you own the decisions that shape it.
This role is built around LLMs and AI agents, with Claude at the center. Prototype, ship, and iterate on AI for leads, content, ops, and client experience — no waiting for permission.
Outcomes over seat time. Work directly with a clinician-founder (RD + PA) with a short path from idea to live system — as the foundational technical hire, positioned to lead the function as we grow.
Why It Matters
Great coaching only scales if the systems behind it are flawless. I want a builder who treats our automation and AI like part of the clinical standard — because to the women who trust us, it is.
The Opportunity
VFactor Health helps women on or considering GLP-1 medications lose fat, preserve muscle, and build lasting habits — founded by a Registered Dietitian and Physician Assistant. Our clients invest several thousand dollars and expect everything to feel personal and clinical-grade. Every booked consult, every onboarding, every weekly check-in, every retained client depends on the systems behind the scenes.
That's what you'll own. You're not bolting automations onto a marketing funnel — you're building the operating system of a clinical health brand, where a delayed lead, a dropped follow-up, or a missed at-risk client has real consequences. If you want your work to show up directly in enrollments and outcomes, this is the seat.
The Role
Own the automation and AI backbone end to end — built for reliability and compliance from the first workflow, because every system moves real money and handles sensitive client health data.
Run GHL as the system of record — workflows, sales pipeline and opportunity stages, calendars, custom fields, and SMS/email — versioned, tested, and documented in clean snapshots.
Move a prospect from Meta-ad lead → application → consult → enrollment, with sub-60-second speed-to-lead, reminders, no-show recovery, and nurture in our clinical-but-warm voice (A2P 10DLC / TCPA compliant).
Architect the connective tissue with n8n, Make, and Zapier across GHL, Klaviyo/Mailchimp, Typeform, calendars, QuickBooks, DocuSign, Slack, and Meta — making smart build-vs-buy and tool-selection calls.
Build LLM workflows that qualify leads, deflect support questions, draft brand-safe copy, and more — with structured outputs, evals, guardrails, and a human in the loop. (AI surfaces information for a human coach; it never diagnoses or advises.)
Build the agent that summarizes weekly client check-ins and flags at-risk clients to coaches — the retention engine of the program.
Keep identifiable client health data out of consumer AI tools, use no-train commercial API endpoints, practice data minimization and proper secrets management, and keep automated marketing FTC-compliant.
Own error handling, retries, failure alerts, logging, version control, and documentation — so a broken flow never silently drops a high-value lead or misses an at-risk client.
Stitch the stack into one source of truth and produce a weekly plain-English funnel/revenue brief — ad spend → lead → consult → close → cash — reconciled against QuickBooks.
What matters most is a demonstrated track record of systems you've actually shipped and operated — real GHL builds, live n8n/Make/Zapier automations, and AI agents wired into production. Show us what you've made, not what you've read about.
The Work Ahead
Starting with the backend operations systems that keep a high-touch program running smoothly.
The core backend operations system: deal won → contract → invoice → intake → first session booked → coach notified. Zero manual steps.
On-brand, automated messaging across the lifecycle — reminders, check-in prompts, nudges, and internal coach alerts — so nothing falls through the cracks.
Consult and session booking, reminders, no-show recovery, and coach availability / round-robin routing across a growing team.
Milestone touches across the program, a continuation offer, and a personalized win-back track for quiet clients.
Sub-60-second response, self-scheduling, and routing to the right closer.
An AI agent reads every application, scores fit, and writes a pre-call brief into GHL and Slack so closers only spend slots on qualified prospects.
Per-client coach briefs with trends and at-risk flags — a flagship retention build (flags for a human, never advises).
One source of truth across the stack, with an AI-written weekly funnel-economics brief reconciled to cash.
What We're Looking For
High bar, but realistic and hireable in one person. Experience and shipped work come first.
Be Honest With Yourself
If more than one of these sounds like you, we're probably not the right fit — and that's okay.
You need detailed specs and step-by-step direction to get moving.
You're all theory and "AI strategy" with no live systems you've built and run.
You're careless with sensitive data — hardcoded keys, client info in random tools or public LLM chats.
You force every problem through one favorite tool and won't drop to code when needed.
You chase AI hype while the high-leverage work sits undone.
You build black boxes — no docs, no naming conventions, no error handling.
How It Works
Built for people who've shipped systems. We review on a rolling basis, and the strongest builders speak with the team directly.
Complete the application — a focused technical screen plus a short Loom video. Have links to your real builds ready.
We review applications and portfolios as they come in and reach out to strong fits.
A working conversation about your past builds and how you'd approach our stack.
We make an offer and hand you the keys to the automation backbone.
Good Questions
If you've shipped real automations and AI agents and you want to own the backbone of a fast-growing health brand — we want to see your work.
Apply Now → Read the full job descriptionTakes about 15–20 minutes · Have links to your real builds and a 3–5 min Loom intro ready